Database archiving: how to keep lots of data for a very long by Jack E. Olson

By Jack E. Olson

With the quantity of information a company accumulates now doubling each 12 to 18 months, IT pros want to know find out how to enhance a process for archiving vital database information, in a manner that either satisfies regulatory specifications and is sturdy and safe. this crucial and well timed new publication explains how you can clear up those demanding situations with no compromising the operation of present structures. It exhibits the way to do all this as a part of a standardized archival approach that calls for modest contributions from workforce participants all through a firm, instead of the superhuman attempt of a committed staff.

* Exhaustively considers the various set of issues―legal, technological, and financial―affecting firms confronted with significant database archiving requirements.

* exhibits tips on how to layout and enforce a database archival method that's essential to current methods and systems.

* Explores the position of avid gamers at each point of the organization―in phrases of the abilities they wish and the contributions they could make.

* offers its principles from a vendor-neutral viewpoint which can profit any association, despite its present technological investments.

* presents distinctive info on construction the company case for every type of archiving initiatives

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For example, you might want a picture of each of your children 39 40 CHAPTER 3 Generic Archiving Methodology on their birthdays to show how their appearance changed over time. This could motivate you to capture specific poses (such as standing up) at each birthday party. The emergence of digital photos makes it easier to sort, select, and pick the picture you want to save. For family documents, you should list the document types you want to keep. The obvious choices are birth certificates, diplomas, marriage certificates, and death certificates.

Otherwise we would just set all lengths to indefinite. 6 DETERMINE WHAT TO DO WITH DISCARDED OBJECTS If you have determined that you are not going to keep things in the archive forever, you not only need a policy to determine when an object is no longer welcome in the archive; you need to have a plan on how to remove it. Tossing it into the dumpster is certainly a viable plan for some things but not others. The issue of how to dispose of something is determined by the consequences of not disposing of it properly as well as the cost of disposal.

If you set a policy that is too short and want to extend it later on, it might be too late to apply to objects that were already discarded through the earlier policy. When in doubt, leave things in the archive longer than you need to. The effect of old data is often overlooked in designing an archive. I hear people say that the required retention period is 25 years and therefore they don’t have to worry about the discard policy for a couple of decades. What they are overlooking is that some of the data that will flow into the archive when it is first implemented could already be several years old and have been sitting in the operational databases for all that time.

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