By Christopher D. Riley, Shadrach White
Solve your content material administration difficulties successfully with Microsoft SharePoint
Meet the demanding situations of company content material administration (ECM) head on, utilizing wealthy ECM positive factors in SharePoint 2013. Led by way of ECM specialists, you’ll construct a pretty good details structure (IA) for handling records, wisdom, web pages, electronic resources, files, and user-generated content material all through your company. With examples and case experiences in response to the authors’ real-world event, this useful ebook is perfect for CIOs, advertising executives, undertaking managers, and firm architects.
Discover how to:
• layout a scalable, easy-to-use content material administration repository
• construct an ECM staff with particular undertaking governance roles
• achieve stakeholder help for venture and alter management
• Foster consumer adoption by means of clarifying basic IA concepts
• arrange content material utilizing SharePoint documents administration tools
• Configure content material varieties, controlled metadata, and location settings
• learn strategies for handling paper-driven vs. electronic content
• observe most sensible practices for deploying SharePoint ECM features
• help possibility administration and compliance rules
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Additional info for Enterprise Content Management With Microsoft SharePoint
Sample text
However, there are best practices for choosing which file formats to support as a policy. The considerations are based on how functional the files are, how they can be viewed or edited, and whether they pose any security risks. The most common formats used are MS Office documents and PDF files. But it’s not uncommon to see media files, CAD files, and other proprietary file formats. Another part of file formats in SharePoint is a mechanism called iFilter. The iFilter is what makes content useful to SharePoint.
You now have the documents captured, properly stored in a content database in the right filing location according to your Information Architecture. You have them in the right format with versioning capabilities. Guess what? This is starting to look like a real ECM system. Now let’s work on managing the content that has found its way into SharePoint. Manage The Manage portion of Enterprise Content Management comprises all aspects around governance of the system. This includes informal and formal policies for users, the requirements for how content is captured, the requirements for how content is stored and secured, what is involved in records management, how and when content is deleted or consumed, and finally, but most ignored, how the system grows.
The first is blindly enabled versioning, which could result in the overwriting of files without the users knowing. The second and more serious danger of versioning is the impact it has on content databases by adding a separate copy of the document and additional comment metadata. This can cause a site collection to get too large too fast. One of the huge benefits of the SharePoint Platform is that anything and everything can be content. Besides file size limitations per file, there is no limitation on the type of file you can upload to SharePoint.